How to implement the Kanban methodology in a company?
Efficiency is one of the main concerns of companies today due to the great competition they are subjected to, and in this context the Kanban methodology emerges as a very good lifeline to hold on to. Providing employees with tools that minimize their frustration and unlock their creative potential is essential to improve company productivity and customer satisfaction!
That's why we're going to tell you not only what the Kanban methodology is , but also how to implement it successfully so that your teams can work much more efficiently, being happier and achieving better results at the same time. Believe us, it's possible!
What is Kanban methodology?
Kanban is a visual project management method that helps work teams visualize their tasks, learn how to manage them and thus maximize their efficiency.
To achieve this, the Kanban methodology for projects uses a board divided into columns that represent the different stages of the process , such as 'To do', 'In progress' and 'Done'. In addition, each task is represented by a card that moves to one column or another as it progresses.
Thus, the simplicity of Kanban methodology software allows employees to see the status of work at any time and also detect possible bottlenecks.
Combining this type of methodology with the Gantt chart can offer much more complete results, it is interesting to know what it is and how to benefit from its use!
What is the Kanban methodology?
Fundamentals of the Kanban method
The Kanban methodology is based on several principles and practices that are important to be very clear about before even thinking about implementing it:
Visualize the workflow to keep track of all tasks and their current status.
Set limits on the amount of work at each stage of the process to avoid denmark business email list overloads and improve its flow.
Observe and manage how tasks move across the board to identify and eliminate potential bottlenecks .
Clearly define and communicate workflow rules and policies to ensure common understanding.
Implementing Kanban can transform the way your employees manage their work, promoting a culture of transparency, flexibility, and continuous improvement .
How does the Kanban methodology work?
What makes the Kanban methodology work is the visualization of the workflow through a board , which is then divided into columns representing different stages of the work process.
Tasks are represented by cards , which move from one column to another as they are completed or go through the different previously determined phases. In this way, teams can self-manage their workload in the most efficient way possible, for which they will also need office solutions such as our Office 365 for companies.
What are the most common mistakes when using Kanban?
Although the Kanban methodology can be very useful, it is only so if it is implemented correctly. It is good to know what mistakes to avoid when doing so!
Failing to limit work in progress (WIP) can lead to overload and decreased efficiency .
A disorganized board makes it difficult to identify problems and track progress.
Do not update the board regularly, as it will lose its essence and usefulness.
Failure to review and adjust the process can stagnate productivity.
Also, never fall into the trap of not involving the team in flow management. If they don't provide data on the status of tasks, nothing will make sense.
Phases of the Kanban methodology
The Kanban methodology is made up of several phases, and each of them has a specific purpose that must be very clear:
Create a Kanban board that reflects all stages of the work process.
Set limits to avoid work overload and ensure a constant flow of tasks that get done no matter what.
Monitor and adjust workflow to improve efficiency.
Clearly define and communicate workflow rules and policies .
Use tools and processes to obtain and act on continuous feedback .
Implement any type of adjustment based on feedback from the work team and performance metrics that helps to further fine-tune the results.
