Preparation of the Notice of Call for General Meeting

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In order to discuss and vote on matters relating to the formation of the association, an ordinary general meeting must be called . This meeting is a mandatory meeting of all members of the association, exclusively for discussing and approving the bylaws , the definition of the fiscal council and the board of directors.

Therefore, for everyone to attend the general assembly for constitution, it is necessary to create a Notice of Convocation .

To prepare the document, it is necessary to follow a model of notice of convocation of a general meeting. It contains information such as location, date and time of the meeting ; as well as the agendas to be discussed at the meeting.

Once the notice is duly completed, it is necessary to print and sign the document by those making the call and then send it to all members.



Record of the Minutes of the General Assembly of Constitution
After the members have been called, a general assembly bc data to create the association must take place. At this time, all those called must be present, otherwise a second call must be made. An important official document will also be recorded at the meeting: the Minutes of the General Assembly to Create the Association .

The minutes are used to record all events and decisions agreed upon by the members of the meeting. This document should also follow a template for the minutes of a general assembly of constitution. This template contains vital information such as: the name of the association, the board of directors that will take over, the headquarters of the institution, as well as the agendas discussed and the votes cast in the elections.

At the end of the discussions and approvals, this document must be signed by the elected president, the elected secretary and by the list of all members present.



Registration at the Civil Registry Office
Although the process of formalizing your association may seem extensive and complicated, it is extremely important that everything occurs in accordance with Law No. 6,015/73. To do this, you must register the association at the Civil Registry Office for Legal Entities with the following documents:

Application submitted to the Civil Registry Service for Legal Entities, signed by the legal representative of the entity, with the representative's address, as well as the full name and address of the association requesting registration;
Articles of Association, in two copies, signed by the president of the company, with numbered pages and with the lawyer's visa, and his/her respective OAB registration number;
Foundation Minutes , which include the approval of the statute and the election of the Board of Directors, in two copies, typed or digitally printed and signed by the president and the secretary, containing the lawyer's visa with the respective OAB registration number;
List of members of the Current Board of Directors (Board of Directors and Councils), in two copies, signed by the president, with the nationality, marital status, profession and ID and CPF number of each of the members;
List of founding members , in two copies, signed by the president, with the nationality, marital status, profession and ID and CPF number of each of the members.
Finally, this record must convey the transparency and responsibility that the institution will develop towards society and its associates.



Registration with the Federal Revenue Service
Once the registration with the Notary's Office is complete, the next step is to register the association with the Federal Revenue Service to issue the CNPJ number for your institution . This way, the association can have advantages such as tax reduction, business opportunities, in addition to carrying out financial transactions, as well as the duty to report on its financial management.

This process is simple and opening this registration is an important step for the development and sustainability of the entity.

To hire accountants and other employees in the association, as well as to open bank accounts, state or municipal licenses and permits are required . In this way, associations are also authorized to provide services in other areas, such as social assistance, education and health.