Ensuring the fulfillment of data subject rights
Posted: Wed Jun 18, 2025 3:33 am
GDPR grants data subjects a series of important rights, including the right to access, the right to rectification, the right to deletion (the right to be forgotten), the right to restrict processing, the right to data portability, and the right to object. In 2025, building a GDPR-compliant database means that companies must be able to effectively respond to these rights requests. This requires companies to establish clear, operational internal processes and technical support to handle data subjects' requests in a timely and accurate manner. For example, when a data subject makes a data access request, the company must be able to quickly identify and provide a copy of their personal data. When data deletion is requested, the company must be able to permanently remove the data from all relevant systems and notify relevant third parties. This requires database design to be flexible and traceable, able to track the flow of personal data, and support on-demand search, modification, or deletion of specific users' data.
Failure to effectively support these rights may result in GDPR violations. Therefore, companies should invest in tools and systems that can simplify these processes and ensure that relevant teams are fully trained to respect and fulfill the rights of data subjects. Establish compliance management and continuous monitoring mechanisms Complying with GDPR standards is not a one-time task, but requires continuous compliance management and monitoring. In 2025, specific database by industry experts recommend that companies should establish a robust internal compliance management framework. This may include appointing a data protection officer (DPO), especially for organizations that are required to appoint a DPO, to oversee GDPR compliance. Conduct regular data protection impact assessments (DPIAs), especially when introducing new data processing activities or technologies. Develop and implement a data breach response plan to ensure that data breaches can be quickly identified, contained, assessed, and reported to regulators and affected data subjects when they occur.
In addition, continuous monitoring and internal audits are essential to ensure that databases and their related processing activities continue to comply with the GDPR. This includes regular reviews of data processing agreements, third-party supplier contracts, and internal policies and procedures. By establishing this continuous compliance culture and monitoring mechanism, companies can detect and address potential violations in a timely manner, reduce risks, and demonstrate their commitment to data protection to regulators and customers.
Failure to effectively support these rights may result in GDPR violations. Therefore, companies should invest in tools and systems that can simplify these processes and ensure that relevant teams are fully trained to respect and fulfill the rights of data subjects. Establish compliance management and continuous monitoring mechanisms Complying with GDPR standards is not a one-time task, but requires continuous compliance management and monitoring. In 2025, specific database by industry experts recommend that companies should establish a robust internal compliance management framework. This may include appointing a data protection officer (DPO), especially for organizations that are required to appoint a DPO, to oversee GDPR compliance. Conduct regular data protection impact assessments (DPIAs), especially when introducing new data processing activities or technologies. Develop and implement a data breach response plan to ensure that data breaches can be quickly identified, contained, assessed, and reported to regulators and affected data subjects when they occur.
In addition, continuous monitoring and internal audits are essential to ensure that databases and their related processing activities continue to comply with the GDPR. This includes regular reviews of data processing agreements, third-party supplier contracts, and internal policies and procedures. By establishing this continuous compliance culture and monitoring mechanism, companies can detect and address potential violations in a timely manner, reduce risks, and demonstrate their commitment to data protection to regulators and customers.