What should be taken into account in event logistics?
When we refer to logistics in event planning , we are referring to a specialty that encompasses everything from storage to the preparation of materials and the gcash phone number data efficient transportation of both people and goods. All of this is in order to achieve the success of the event. In this sense, there are certain things that must be taken into account. We analyze some of them.
Storage
One of the main areas of application of logistics has to do with storage spaces . In a sector such as the events sector , where large quantities of materials are handled, it is necessary to have an organized warehouse where exhaustive control of the stock can be maintained.
It is very important to know the traceability of all materials, which includes not only their availability, but also quality control of their condition in order to know if it is necessary to take certain actions such as replacements or repairs.
Transport of goods
The transportation of goods is one of the main tasks included in logistics. In order for the transportation to be carried out properly, it is essential to make a good and detailed plan that takes into account both the own production times and the times of the suppliers , since this will avoid problems of late delivery.
Good event logistics should be geared towards optimising transport , assessing those options with greater flexibility and that allow us a greater capacity to adapt to the continuous changes and unforeseen events we face. In addition, it should opt for transport that can be ecological , such as hybrid and electric vehicles .
Another important issue in logistics is the correct preparation of materials to prevent them from being damaged during transport. Equally necessary is the correct marking of these to avoid confusion at the time of delivery and thus facilitate agility in assembly.
Another aspect to consider regarding transportation is the need to ensure easy unloading of materials, anticipating possible difficulties such as limited access and hours.
For transport logistics to function properly, it requires a detailed schedule . This will allow you to know in detail what needs to be done at all times, as well as having a clear calculation of the times for each task and a clear vision of the deadlines and tasks to be completed.
Transport of people
This also requires planning ahead of time to ensure the availability of accommodation and transport for the teams. When choosing accommodation for the staff, we must take into account criteria such as proximity or good connection to the event venue, in order to avoid unnecessary additional transport and to ensure greater comfort for the workers involved in the event. In addition, by reducing transport to the event venue, we also contribute to reducing our carbon footprint.
As for team transport, we will always opt for less polluting means of transport, such as public transport (train, for example), and if we have to use vehicles, we will opt for ecological alternatives (electric or hybrid).
As mentioned above, for event logistics to be adequate, planning, monitoring, evaluation and control of compliance with the objectives of each particular event are necessary. This is what will allow us to identify the steps to follow, as well as pay attention to and correct possible deviations that may occur in the future.
